IPAs/JPAs

VA Intergovernmental Personnel Act (IPA) Agreements


Cost Reimbursement Contract in which the VA purchases services of specific University of Colorado Denver (UCD) staff on research projects. Must be for a research purpose. IPAs are for salary and benefits only. Cannot be used for postdoc or admin support. The employee must be a permanent employee of UCD and have been employed for at least 90 days.

NOTE: The VA will not approve IPAs after the IPA start date. Personnel should not start work until they have received an approved IPA. All VA IPAs must be received by the VA at least 30 calendar days prior to their effective date. All VA IPAs must be routed to the UCD OGC Office for review at least 5 business days prior to the date they are due to the VA.
Memo - VA IPA Routing Policy Changes

CU Denver | VAMC Appointments & NIH Applications

For Federally sponsored projects, CU Denver faculty members with a dual appointment between the Veterans Affairs Medical Center (referenced as VAMC or VA) and CU Denver must maintain a valid MOU identifying their relationship between both parties on at least an annual basis as long as there are not any significant changes to the faculty member's distribution within that annual period. Please refer to the NIH Grants Policy Statement (10/10) Part II Subpart B Section 17.3 for further details. 

  • MOU states the distribution of the individual's time between the VA and CU Denver
  • Demonstrates NIH is not duplicating salary already paid by the VA
  • NIH may ask for a copy of the MOU at the JIT phase or prior to issuing the NOA
  • Faculty Member, Department Chair and VA Medical Chief signatures are required 

Applies to proposals where personnel have a CU Denver|VA appointment and CU Denver will submit the proposal to NIH and more than 50% of the work will be completed on campus at CU Denver. The current MOU must be included with each proposal routing that includes personnel with CU Denver|VA dual appointments. 

It is the PI's and the department's responsibility to ensure that all joint CU Denver|VA personnel listed on the budget page have disclosed the CU Denver|VA effort information on the budget page and justification. The PI and department must ensure a current MOU is routed with the NIH proposal. Grants and Contracts will work to assist departments in a more complete implementation of this requirement if applicable. ​​ 

Note: Current MOUs must be submitted with proposal applications. The MOU submitted with the InfoEd routing should not include any effort from the proposal application as that information is prospective until an award is made. 

If the application is awarded and results in a significant change in FTE or professional responsibilities for either appointment, an updated MOU should be submitted to OGC PreAward at the time of award. Updated MOUs can be sent to xenia@ucdenver.edu and must reference the InfoEd proposal number. 

If the requested personnel does not have a dual appointment in place at the time of proposal, an updated MOU must be submitted at the time of award. 

If the awarded application does not significantly change the MOU, then the current MOU can remain on file.