NIH Data Management & Sharing Plans (DMSP)

Supporting NIH-compliant data management planning at Denver | Anschutz Medical Campus

Local Anschutz Library Support

Strauss Library Data Management & Sharing

• A central hub for institution-specific guidance, templates, and librarian support.
• Visit the LibGuide

Why a DMSP Matters

• NIH Requirement: All NIH grant applications must include a Data Management & Sharing Plan, effective January 25, 2023.
• Purpose: Ensure rigor, transparency, reproducibility, and proper stewardship of research data.

What to Include in Your DMSP

1. Data Types & Collection Methods: Define the kinds of data you'll generate (e.g. experimental, observational, derived) and how you'll collect them.
2. Standards & Metadata: Specify data and metadata standards, naming conventions, documentation, and quality control.
3. Access & Sharing: Include timing for sharing (typically at publication or project end), repository choices, and access controls.
4. Privacy & Ethical Considerations: Address de-identification, informed consent, IRB requirements, data use agreements, and regulatory compliance.
5. Oversight & Responsibilities: Assign roles—for example, who manages data collection, metadata, and long-term archiving.
6. Budget Implications: NIH allows budgeting for DMSP costs: curation, metadata creation, de-identification, repository fees.

Tools & Templates

• DMPTool - an NIH-compatible, user-friendly platform for drafting DMSPs.

Timing & Revisions

• Data should be shared no later than the point of publication or project completion—whichever comes first.
• Updates to the DMSP may be submitted pre-award via Just-In-Time or post-award through NIH’s eRA Commons process.

Anschutz Library Services

The library offers:

• Individual consultations for crafting DMSPs.
• Training workshops and support materials.
• Direct involvement in grant proposal consultations and review.

Learn More & Get Support

• NIH policy, FAQs & optional DMSP format
• DMPTool, for building and saving compliant plans
• Anschutz LibGuide, your starting point for LibGuide-based templates and librarian consultations

Next Steps

1. Visit the Anschutz LibGuide.
2. Start drafting your plan using the outlined sections.
3. Use DMPTool to refine and finalize your DMSP.

If you would like to use the CU Anschutz Privacy Office to review your DMP, please contact them at [email protected] with your grant application prior to submission, and include the following language:

The DSMP will be initially viewed, accepted then tracked by the CU Anschutz Privacy Office in collaboration with the CU Anschutz IT Security and Compliance Office with annual oversight at the time of the annual report.

This process is under the authority of the Associate VC for Regulatory Compliance and CISO and Assistant VC Information Security and IT Compliance.