The Office of Research Development and Strategy facilitates sharing of information and resources related to obtaining external support for research and teaching activities.
The OGC Contracts team handles the review and execution of the following types of agreements:
Fiscal Roles are used by Grants and Contracts for most post award communications and automated reports to our department partners; in addition, they drive access to certain transactions in Marketplace and Concur.
Sponsored Project Fiscal Roles include
All requests must include:
The requirements for carry forward approval can be found in the terms and conditions section of your award. Some grants have automatic carry forward authority, and grantees do not have to request approval from the sponsor in order to carry forward funds from one budget period to the next. Grants that do not have automatic carry forward authority are required to submit a written request to the sponsor.
When a written request is required, the NOA will contain the following language or similar in the terms and conditions section of the NOA:
Carry over of an unobligated balance into the budget period requires Grants Management Officer prior approval.
Written NIH carry forward requests must be submitted via eRA Commons (as of 06/08/2017). These requests can only be initiated by the institution SO in eRA Commons. Please submit the following documents as three separate PDFs unless otherwise instructed by NIH or the CU Denver SO.
Notes:
The Carry Forward Request Flowchart can be referenced for the general steps of the overall process.
The Carry Forward Request Flowchart can be referenced for the general steps of the overall process.
Primary Fund Source | Project Type | On-Campus | Off-Campus | Cost Base Type |
Sponsors including but not limited to Federal, Federal Flow-through | Organized Research Instruction | 55.5% 42% |
26% | MTDC* |
State, State Flow-through, Private Industry 1 | Other Sponsored Projects | 26% | 26% | MTDC* |
Private Industry Clinical Trials 2 | Clinical Trials | 28% | 28% | TDC |
Proof of Concept Awards (POCg) | Tech Transfers | 8% | 8% | MTDC* |
Non-profit associations and foundations All (excluding clinical trials) | Sponsor consistently applied published policy, OR 10% if no sponsor policy | TDC |
Application of F&A Rates
Modified Total Direct Costs (MTDC)*
Total Direct Cost (TDC)
Remember two important things:
Please use the personnel categories that are the most accurate for your proposed budget to create a more precise proposed budget. The rates include all fringe including non-payroll fringe termination pay, worker's comp, unemployment, and retiree health.
Project | Rates - Effective July 1, 2021 | |
CU Denver Faculty | ||
Full-time (>=50% FTE) | Job codes 1100 to 1499 excluding 1438, 1309-1311 | 29.23% |
Part-time (<50% FTE) | Job codes 1100 to 1499 excluding 1438, 1309-1311 | 13.12% |
CU Anschutz Faculty | ||
Full-time (>=50% FTE) | Job codes 1100 to 1499 excluding 1438, 1309-1311 | 23.89% |
Part-time (<50%) | Job codes from 1100 to 1499 excluding 1438, 1309-1311 | 14.71% |
CU Denver | Anschutz | ||
University Staff (>= 50% FTE) | Job Codes 2200-2999 | 36.23% |
University Staff (<50% FTE) | Job Codes 2200-2999 | 24.15% |
Classified Permanent (>=50% FTE) | Empl Class - C Classified Staff | 43.51% |
Classified Permanent (<50% FTE) | Empl Class - C Classified Staff | 65.59% |
Classified Temporary | Empl Class - C Classified Staff | 23.97% |
Post Doc Fellow | Job Code 1438 | 25.99% |
Professional Research Assistants (>=50% FTE) | Job Codes 1309-1311 | 38.08% |
Professional Research Assistants (<50% FTE) | Job Codes 1309-1311 | 24.80% |
Graduate Students/Pre Doctoral Fellows | Job Codes 32XX | 7.54% |
Student Faculty / Student Hourly (>=50% FTE) | Job Codes 1500s and 4XXX | 0.24% |
Student Faculty / Student Hourly (<50% FTE) | Job Codes 1500s and 4XXX | 0.22% |
Residents (Please contact the GME office for current rates)
Program income is gross income-earned by a recipient, a consortium participant, or a contractor under a grant-that was directly generated by the grant-supported activity or earned as a result of the award. Program income includes, but is not limited to, income from fees for services performed; charges for the use or rental of real property, equipment or supplies acquired under the grant; the sale of commodities or items fabricated under an award; charges for research resources; registration fees for grant-supported conferences, and license fees and royalties on patents and copyrights. (Note: Program income from license fees and royalties from copyrighted material, patents, and inventions is exempt from reporting requirements unless otherwise specified in the terms and conditions of award.)
If Program income is identified on the award, a separate speed type will need to be set up to track the income. Please contact OGC Award Set-up for the speed type setup.
The following agencies constitute the U.S. Public Health Service:
Project Statuses are used to Control spending on projects depending on what phase they are in.
Project Status Key
S | Preaward | Time period prior to award notice being received. |
O | Open | Project/Speed type are active to incur expenditures for the budget period awarded. |
E | Ended | 0-60 days after the end of the project. Ended Status confirms the funding period has ended and preparation for final reporting and closeout begin, or activity will transition to next years project for the award. |
R | Reporting | >60 days after end of project; No additional payroll or non-payroll expenses should be added/removed from the project while final financial deliverable's are prepared. |
C | Closed | The project/speed type is inactivated and no other transactions may post or be removed. |
Transaction Matrix | |||||
Project Status | S (Prespending)* | O (Open) | E (Ended) | R (Reporting) | C (Closed) |
Speed type Status | Active | Active | Active | Active | Inactive |
Concur Transactions | x | x | x | ||
New Marketplace Requisitions | x | x | |||
Existing Marketplace Transactions | x | x | x | x | |
New iLab Transactions | x | x | x | x | |
Existing iLab Transactions | x | x | x | x | |
GL Journals** | x | x | x | x | |
HCM Pay Transactions*** | x | x | |||
HCM Payroll Expense Transfers (PETS)**** | x | x | x |
Status | Description |
"S" Pre-Spending | Status for pre-award spending projects. This status will allow all transactions approved to post. |
"O" Open | Status initiated after award setup through the life of award |
"E" Ended | Status inserted 1 day past the project End Date. |
"R" Reporting | Status entered at 60 days after project end date. This status is intended to stop transactions from posting while Final Report is being prepared. This status will stop you from entering new transactions as well as stop you from doing PETS on projects. |
"C" Closed | Status changed to closed manually after final reports have been submitted and all payments received. This status is to represent the project is complete and no further reporting or adjustments are needed. |
The change of institution, or change of recipient organization, is the transfer of the legal and administrative responsibility for a grant-supported project or activity from one legal entity to another before the completion date of the approved project period.
Please see A to Z Resources, Transfer/Relinquishment of an Award.
Email the completed transfer sponsored project form to: OGC.Postaward@ucdenver.edu.
PIs and their administrative units must ensure continuous and ongoing monitoring of the financial and programmatic performance of each federal subaward, per 2 CFR 200.332(d) and University policy. As a steward of federal funds, PIs and administrative units must have reasonable assurance each subrecipient complies with the terms and conditions of the subaward and is making adequate progress towards the subrecipient’s project goals and outcomes.
Auditors and federal agencies regularly request monitoring records to assess the University’s compliance with federal requirements. Failure to maintain a monitoring record may result in cost disallowances associated with our subaward.
Per University policy, “any penalties, disallowance, or losses of funding caused by non-compliance…will be the responsibility of the administrative unit in violation of the policy.”
To meet these responsibilities, PIs and their administrative units must:
Closeout Checklists
Closeout Timelines