Contracts for Outgoing Funding
This website will help guide you through the process of engaging with OGC to:
- Draft a subcontract or subaward for outgoing funding to a Subrecipient using a fund 30 or 31 speedtype
- Draft an agreement to acquire research services using a fund 34 or 35 speedtype
If you have a subaward or subcontract for incoming funding from an outside entity, please see this website instead: Contracts for Incoming Funding.
A Subrecipient is an external organization that receives a portion of sponsored funding to carry out a substantive portion of a project's programmatic objectives. The subrecipient organization maintains responsibility for programmatic decision-making and designates a Principal Investigator or equivalent individual who oversees performance of the work at that institution.
Organizations providing routine goods or services that support a project, without responsibility for programmatic direction or decision-making, are generally considered vendors, consultants, or contractors. These transactions are typically processed as Goods/Service purchases through Marketplace: https://www.cu.edu/psc
For more information on whether you are working with a Subrecipient or vendor/consultant/contractor, see 2 CFR § 200.331 or the checklist in the FAQ section.
Submitting a Request
To engage OGC to draft a subcontract or subaward for outgoing funding to a Subrecipient:
- Review the guidance below to identify the appropriate request form.
- Complete the request form with accurate and complete information.
- Gather and upload all required supporting documentation.
- Submit the request for OGC review and agreement preparation.
Subcontract Request Form: select if you are establishing a new subaward/subcontract under a sponsored project, or are starting a new multi-year segment of an existing award.
Research Services Agreement Request Form: select if you are sending money for research services under a Fund 34 or 35 speedtype
Amendment Request Form: select if you need to change something about an existing RSA or Sub
Please refer to the Request Form to determine which attachments you will need from the list below. Work with the Subrecipient to populate the information required in the Attachments.
- Outgoing Sub Budget Templates*
- Statement of Work
- Subrecipient Commitment Form (federal funding only)
- Contract Packet (instructions included within- not needed for RSA)
*You are welcome to use your own budget template as long as it is broken down by line item for cost categories and is limited to the budget period you have indicated in your request.
Need help picking a budget template to fit your situation? Check out the templates in our FAQ section.
FAQs
- Subrecipient or Vendor/Consultant/Contractor Checklist
- Which Budget Template Should I Use
- Intercampus Subcontract Process (CU Anschutz and CU Boulder)
- Research Service Agreements (RSA) and Practice Participation Agreement (PPA) - What's the Difference?
- Outgoing Funds Diagram
- Submitting a Sub Purchase Requisition
Subrecipient Monitoring
Subrecipient monitoring is required under 2 CFR 200 – Subpart D § 200.332 for pass-through entities. A Risk Assessment Questionnaire will be provided with the original sub draft to guide your subrecipient monitoring responsibilities.
For more information, refer to University of Colorado Denver | Anschutz Medical Campus Sponsored Project Handbook. The following documents may be used for subrecipient monitoring and management.