NIH JIT

Per NIH Policy, applicants should only submit JIT information when it is requested by the grantor agency. An email request will be received by the PI and/or OGC from NIH within two weeks of the release of the impact score.

1. All JIT request responses should be prepared and submitted to OGC PreAward at least 5 full business days prior to the NIH due date or PI requested submission date. PI's should plan for additional processing time for JIT requests which require additional information or fall within major NIH deadlines.
2. Some JIT requests may include a specific due date. If no date is requested, applicants are required to submit their JIT information at least 60 days prior to the proposed project period start date.
   

Note: NIH recommends that JIT information be submitted within 2 weeks of the receipt of the JIT request notification.

1. The availability of the JIT hyperlink in the PI's account does not constitute a request for JIT information unless the PI and/or OGC has also received an email request. This link appears for all applicants 24 hours after the release of the impact score.

1. PI has received an email request for JIT information from NIH and/or the Grants Management Specialist:
   
   1. Compile requested documents
      
   2. Prepare documents in the sponsor requested format for OGC PreAward review
      
   3. Upload requested JIT documents via the JIT hyperlink in the PI's eRA Commons account
      
   4. Department/PI notifies OGC PreAward via xenia@ucdenver.edu the JIT information is ready for review.
      
2. NOTE: For accurate and efficient processing, please be sure to include the original email for the JIT request and the InfoEd routing number.
   
3. Best practices recommended for the review of frequently requested JIT documents are as follows (This is not an exhaustive list):
   
   1. Other Support:
      
      1. Review Other Support document for accuracy of all active and pending research support
      2. Do not include completed projects (NIH has this information from your biosketch)
      3. Review for accuracy of effort on active and pending projects. The total active effort cannot exceed 100%. Effort must be listed on every included project (few exceptions i.e. instrument grants)
      4. List effort in Person Months
         1. Calendar Months; based on 12 months
         2. Academic Months; based on 9 months
         3. Summer Months; based on 3 months
            
      5. Overlap Statement must be included to address any scientific, budgetary, or effort overlap. If there is no overlap, "None" must be stated for this section.
      6. Sample Format
         
   2. IACUC:
      
      1. Upload IACUC approval notice under the JIT hyperlink in eRA Commons
      2. Enter IACUC approval date in the appropriate section of the JIT page
         
   3. IRB:
      
      1. Upload the IRB approval notice under the JIT hyperlink in eRA Commons
      2. Enter the IRB approval date in the appropriate section of the JIT page. Select the institution FWA number from the drop down menu
         
   4. Human Subjects Education Training Certificate (CITI):
      
      1. Required for all key personnel on the project involved with human subjects research
      2. Upload each certificate in the 'Other Upload' section on the JIT page

1. Review and return the JIT request with 5 business days of receipt from the Department/PI. The review is necessary for two reasons:
   1. Ensure CU Denver|AMC PI's have the best chance to be funded
   2. The institution AOR is required to provide institutional concurrence that the information submitted is accurate to the best of their knowledge for NIH to make a final funding  decision
2. Review of JIT request includes the following:
   
   1. Other Support Document - accuracy of project dates, direct costs, effort, and format
   2. Confirmation that the Department/PI has provided all of the NIH requested information
   3. Correct IACUC and IRB information has been included. This includes human subjects training certificates CITI  (when applicable). If either of these approvals are pending at the time of the JIT submission, the Department should include a statement regarding the status of the approval  with the JIT information
3. OGC PreAward returns the reviewed JIT request via email to the Department/PI. The email will include an attachment of the JIT information with suggested revisons for a successful and accurate JIT submission
4. The Department/PI makes the appropriate revisions and notifies OGC PreAward, xenia@ucdenver.edu, stating that the JIT information is ready for submission
   
   NOTE: The email notification should include the original JIT request and the InfoEd proposal routing number

1. Only the Institution AOR can submit JIT requests
   
2. JIT requests are typically submitted via eRA Commons.
   
   1. The Department/PI can upload their JIT information via their eRA Commons account. When the JIT request is ready for submission by OGC PreAward, notification including the original JIT request and InfoEd routing number must be sent to xenia@ucdenver.edu
      
   2. Once the Department/PI notification for submission is received, OGC PreAward conducts a final confirmation the JIT is complete and ready for submission to NIH. Once confirmed, the JIT is added to the submission queue for the institution AOR
   3. The AOR will submit the JIT via eRA Commons. The PI, AOR, and NIH Grant Specialist will receive email confirmation from eRA Commons that the JIT request has been submitted
      
3. JIT requests may be required by the NIH Grant Specialist to be submitted via email. The JIT request will specifically state that email submission is required and to whom it should be sent.
   
   1. If the submission method is not stated, eRA Commons is the default submission method
   2. Notifications for JIT request submissions by email must include the original JIT request email and the InfoEd routing number

NOTE: Upon receipt of the JIT request from NIH and/or OGC PreAward, the Department/PI is responsible for the initiation of the JIT documents and notifying OGC PreAward that the request is ready for review/submission

NIH eRA Commons User Guide - JIT

• Log on to eRA Commons
• Select 'Status' tab at the top of the eRA Commons homepage
• Select 'JIT' in the action column of the Grant Number referenced in the request
• Import/Upload the request JIT information (documents must be in PDF format:
        a.  Other Support Information
        b.  Enter IACUC approval date
        c.  Enter IRB approval date
        d.  Enter human subjects education date
        e.  Human Subjects Training Certificates
        f.   Any other requested information