NIH/JOD JIT

"Just-In-Time" is a procedure used by NIH to postpone the collection of certain information normally required for all competitive proposals. The information for applications with a likelihood of funding is submitted “just-in-time” for awards to be made.

This delayed exchange of information significantly relieves the administrative burden for the 75% to 80% of applicants who will not receive an award. In addition, the information that is exchanged "just-in-time" for award will be current, rather than several months old (which often necessitates a request for updated information).

At this time NIH e-mails a request for just-in-time information to the PI and OGC. A link to "JIT" in the PI's NIH eRA commons account is not a request for information.

 

General Information for Competitive Proposals Currently Subject to Just-In-Time

  • IRB approval (can list as “pending” on the face page and file protocol once initial round of review successfully passed, assuming you will have time to obtain IRB approval in time for the award to be released)
  • Required Education in the Protection of Human Subjects (letters certifying completion of required education will be requested just prior to the release of the award)
  • IACUC approval (can list as “pending” on the face page and file protocol once initial round of review successfully passed, assuming you will have time to obtain IACUC approval in time for the award to be released)

 

Particular Just-In-Time Instructions for Specific Types of Proposals

  • Modular Grant Proposals (Competitive) In addition to the above three items of information that can be considered to be under just-in-time rules for all competitive proposals, the following is also treated as just-in-time information for Modular Grant proposals:
    • Other support pages will be requested just-in-time
  • Career Development Proposals (Competitive) In addition to the above three items of information that can be considered to be under just-in-time rules for all competitive proposals, the following is also treated as just-in-time information for Career Development proposals:
    • Detailed budget (Form page DD) will be requested just-in-time
    • Other support pages will be requested just-in-time
    • Checklist page (Form page II) will be requested just-in-time

NIH Just-In-Time (JIT) Request

‚ÄčA Just-In-Time (JIT) information request refers to additional information that NIH requests after an application has been peer reviewed and is within range of possible funding. Applications that receive an impact score of 40 or less will receive a standard notice for the request of JIT information and will have the capability to upload the requested information via the JIT hyperlink in their eRA Commons account.

Applicants receive access to upload their JIT information via eRA Commons within 24 hours of the release of their application impact score. Receipt of a JIT request should not be interpreted as an indicator of award. The JIT process is designed to reduce the administrative burden for the 75-80% of applicants that will not receive funding while providing the most current information for those applications that will get funded.

JIT requests will typically ask for the following information as it applies to each individual application: IRB Approval, IACUC Approval, verification of human subjects training and a report of other sources of funding referred to as Other Support documents. Each request should be reviewed carefully as it is possible the grantor agency can request specific information. Information other than the items mentioned above may be required as part of the JIT. All the required documents will be listed on the JIT request from the NIH.

Per NIH policy, applicants should only submit JIT information when requested by the grantor agency.

Standard NIH JIT Information Request