Proposal Preparation

Proposal Development Chart

1. Sponsor Portal Access Request
   
   1. eRA Commons
      
      1. UCD eRA Commons Account Request Form
         
         1. This form is to be completed to receive an account to submit and receive NIH grants
            
         2. Send request forms to xenia@ucdenver.edu
            
         3. Please allow up to two business days for processing
            
      2. eRA Commons Registration & Accounts - How to...
         
         1. Setup PI account delegations
            
         2. Update account demographic information
            
         3. Manage account password                     
            
   2. NSF FastLane    
      
      1. UCD NSF FastLane Account Request Form
         
         1. This form is to be completed to receive an account to submit and receive NSF grants
            
         2. Send request forms to xenia@ucdenver.edu
            
         3. Please allow up to two business days for processing
            
   3. Grant Solutions
      
      1. UCD Grant Solutions Account Request Form
         
         1. This form is to be completed to receive an account to submit and
            receive Department of Health and Human Services (DHHS) grants (excludes NIH opportunities)
            
         2. Send request forms to xenia@ucdenver.edu         
            
         3. Please allow up to two business days for processing
            
2. Institutional Registrations
   
   1. The following institutional registrations, also referred to as applicant registrations, are completed and updated by Grants and Contracts. No action is required by individual proposal applicants for the below registrations.
      
   2. Dun and Bradstreet Universal Numbering System (DUNS) 041096314
      System for Award Management (SAM) (formerly CCR)
      
   3. Includes assignment of CAGE code: 0P6C1
   4. Grants.gov
      
3. Limited Competition Applications
   1. Limited Competition Policy OVCR
   2. OVCR contact: Ryan Holland - ryan.holland@ucdenver.edu
      

1. Sponsored Project vs. Gift
   1. Gift - defined as any item of value given to the University by a donor who expects nothing significant of value in return other than recognition and disposition of the gift in accordance with the donor's wishes.
      
   2. Sponsored Project- externally-funded activities in which a formal written agreement, i.e., grant, contract, or cooperative agreement, i.e., grant, contract, or cooperative agreement, is entered into by the University of Colorado Denver and by the sponsor. A sponsored project may be thought of as a transaction in which there is a specified statement of work with related, reciprocal transfer of something of value.
      
   3. Gift vs. Sponsored Projects Characteristics
      
2. Decision Matrix for Distinguishing Gifts, Sponsored Projects, Auxiliary and Self-funded, and Fundraising Event Revenues
   
3. Resolution Process - Situations may arise where the proper classification cannot be readily determined by the guidance provided above. These situations should be referred to and shall be resolved mutually by and between the University of Colorado Foundation and Grants and Contracts. Inquiries can be sent to xenia@ucdenver.edu.

                           

1. Institutional Information - Important University of Colorado Denver Grants and Contracts administrative information 
   
2. Frequently Used Agency Homepages
   
   1. Federal
      
      1. A-Z Index of U.S. Government Departments and Agencies
         
      2. AHRQ: Agency for Healthcare Research and Quality
         
      3. CDC: Centers for Disease Control and Prevention
         
      4. DOE: United States Department of Energy
         
      5. EPA: Environmental Protection Agency
         
      6. NEH: National Endowment for the Humanities
         
      7. NIH: National Institutes of Health
         
      8. NSF: National Science Foundation
         
      9. USDE: United States Department of Education
         
   2. Non-Federal
      
      1. American Cancer Society
         
      2. American Diabetes Association
         
      3. American Heart Association
         
      4. Cancer League of Colorado
         
      5. Cystic Fibrosis Foundation
         
      6. JDRF: Juvenile Diabetes Research Foundation
         
      7. National Multiple Sclerosis Society
         
      8. PCORI: Patient-Centered Outcomes Research Institute
         
3. Subcontract Information
   
   1. Subcontract Request First Steps
      
   2. A-133 Audit FY Ending June 30, 2016 (Pg. 335)

How Do I Organize a Budget

1. Examine Sponsor Guidelines
   
2. Establish Budget Format - OGC Budget Template.
   
3. Identify Project Costs
   
4. Cost Share Requirements/Policy
   
5. CU Denver Rates
   
   1. Facilities and Administration Rates
      
   2. Fringe Benefit Rates
      
   3. Lab Animal Pier Diem Rates
   4. Travel
      
      1. Mileage
         
      2. Lodging
         
      3. Per Diem
         
6. When is a Budget Approved
   
   1. All budgets should be pre-approved by PreAward Services prior to submitting the completed proposal to the sponsor for final submission
      
   2. Please refer to the routing procedures for details on the CU Denver routing process
      
   3. All proposals must be routed to Grants and Contracts electronically.
      
   4. See below ERA
      
      

Detailed Budget Development Information

University External Reporting related to proposals