All extramural requests for program funding and sponsorship, including grant applications, contract proposals, or other proposals for research, training, or service support, but excluding gifts, bequests, and donations, must obtain institutional authorization prior to being submitted to the sponsor.
All proposals must be accompanied by an Approval of Application for Grant or Contract (Routing) form and prepared electronically in InfoEd eRA. The Routing form should be completed and electronically approved by the PI, the Department Chair or Director, and an appropriate Dean or Administrator (e.g., School of Dental Medicine, School of Medicine, College of Nursing, School of Pharmacy, Colorado Area Health Education Center and Downtown Denver Campus) prior to the proposal being submitted to Grants and Contracts. Upon satisfactory review of a proposal, Grants and Contracts will provide institutional endorsement.
Proposals should be routed with sufficient lead time for securing departmental and Dean signatures; and for Grants and Contracts to review the proposal, notify the departmental administrator and/or PI of any problems and corrections that need to be made in order to obtain institutional endorsement. The Deans' offices for the Schools of Dentistry, Medicine, and Pharmacy, the College of Nursing and Downtown Denver all participate in the InfoEd eRA electronic system that delivers proposal documents between the Deans' offices and Grants and Contracts. Upon review and endorsement by Grants and Contracts, proposals are returned to the appropriate school and/or department electronically.
Please complete all information on the routing form accurately.
Below are more details about routing.
When to Route
All proposals involving NEW money (i.e., money not already awarded) must be routed electronically prior to being submitted to the sponsor.
While the above actions do not require a formal routing form, such requests should be sent to Grants and Contracts as quickly as possible so that appropriate action can be taken. Please include relevant project information when submitting such requests, including the PI, sponsor, project number and most recent proposal number. Contracts items should be sent to firstname.lastname@example.org and Grants items should be sent to email@example.com.
Routings for applications where the final grant submission is performed by the University of Colorado Denver Office of Grants and Contracts (Authorized Organizational Representative submission) must be received for review by Grants and Contracts PreAward by the end of the 12th business day prior to the submission deadline for OGC PreAward Approval.
What to Route
Purpose of Routing Form
One of the features of the InfoEd Electronic Research Administration (eRA) system is the ability to route proposals electronically, notifying reviewers via email for their approval and gathering their signatures electronically. Everything is centrally controlled and viewable within the InfoEd eRA system. Anyone with access to that particular proposal or contract routing will be able to see the progress.
In the meantime, for those proposals prepared in InfoEd eRA Proposal Development for submission, the electronic routing form can be used with the signature form for interim routing. Print out the routing eForm and the signature sheet, route these forms only and submit to OGC for review.
The Electronic Research Administration (ERA) team at the University of Colorado Denver | Anschutz Medical Campus piloted routing during the spring of 2014 with a few departments to work out details.
Phase One: Completed
Phase One focuses on all departments who currently use the FormRouter Electronic Proposal Routing solution to route proposals. We are well on our way to the goal to transitioning all of these departments over to InfoEd eRA routing by June 30, 2014.
Phase Two: July - September 2014
Phase Two will reach out to other departments who are actively submitting NIH system to system proposals and who would like to utilize routing as part of their submissions.
Phase Three will bring all other departments online to route all proposals and contracts. This phase will take the longest and will be broken down into smaller milestones dependent on which departments are left and the time it will take for setup and training.