Financial Services and the Office of Grants and Contracts

Closeout Update

The Office of Grants and Contracts along with departments have continued to make improvements to our Closeout Process in order to make sure that projects are closed in a timely fashion.

Initially, the 2018 end date projects were the focus, and we are happy to announce that along with your help we are very close to this goal and less than 30 total projects remain. GREAT JOB to everyone who came together to meet this goal! For those remaining, please work with your Post Award Administrator to wrap up these final projects.

We are now ready to focus on the 2019 end dates and these projects need to be closed by 11/30/2021. For most departments there are a handful of projects. We are in the process of providing a listing of these projects to department administrators. You can also work with your Post Award Administrator as needed to determine if you have cleanup in this date range.

After this current push, we will be working to close all projects no later than 270 days past their end date. We are seeing great progress towards these deadlines and want to thank everyone for their participation and hard work towards these goals.

NIH also continues their work to improve their closeout process and crack down on late expenses and reporting. The most recent actions include a hard stop of drawing for expenses at the end of a project period. The slides contain additional links and information.

A reminder Information was shared related to project and award closeouts via a prior Team Talks. If you missed this presentation, please visit the Link to the Slides that are on the OGC website. 

Please reach out to OGC contacts for any additional questions or clarifications.

CU ANSCHUTZ MEDICAL CAMPUS - One Stop Payment Drop!!!

You can now drop checks for Restricted Funds (30,31, 34 and 35) at the Bursar Office Drop Box located in Education 2 North, 3^rd floor – Room 3120A.  Checks MUST be attached to a separate cash receipt from those checks for other non-sponsored funds.

Checks can be dropped off or exchanged at the Bursar’s Office on Tuesday, Wednesday, and Thursday from 8:30a – 11:30a & 12:30p – 4:00p.

Payments will be deposited within 1-2 business days during stated office hours.

If you or your team comes on campus to prepare and submit deposits/payments, Anschutz Medical Campus protocols must be followed.  Please refer to the campus website for guidance. 

University Cash policy and requirements must be followed for ALL deposits.  Please include the checks/cash attached to a completed Cash Receipt form via paperclip (no staples please).

• Cash Receipt form – Excel sheet from the Office of University Controller
• Exhibit A – Cash Receipt Forms and Instructions (.xls)
• Fiscal Policy 2-02 – Cash Receipts and Deposits

For any questions, please contact:

Shanelle Roquemore, Accounts Receivable Manager
E: Shanelle.Roquemore@cuanschutz.edu | P: 303-724-0260

Post Award Team Update

The past year has seen several staffing changes within the Office of Grants and Contracts. With the departure of the Director of Pre-award and Contracting Services, Ryan Holland, TK Keith was asked to serve in an interim role supporting both the Contracts and Pre-award team. That role has recently been made permanent, so TK will now be the Director of Pre-award, Contracting, and Fiscal Compliance for Financial Services. As a previous Contracts Manager and continued supporter of the Contracts team, TK brings years of direct experience to his new role as well as overall knowledge of both Pre-award and Contracting from a compliance perspective.

In addition to this change, we also want to welcome Liz Causey as our new Contracts Manager replacing Denise Queen who left CU earlier this year. Liz brings a unique combination of over 12 years of legal, compliance, and contract life cycle management experience. We are very excited to have Liz in her new role!

Caroline Kirkwood has been promoted to Assistant Director of Financial Compliance. Caroline has over 10 years of Compliance experience here at CU as well as external audit experience.  Caroline will continue her involvement with OGC in the areas of Sponsored Projects, including Compliance, Training, and Process Improvement,  In addition, Caroline will continue to be involved with Fiscal Certifications, Internal Audit, and Real Estate services. Congratulations to Caroline!

In addition, Post Award is welcoming  Grace Linz. Grace joined the Post Award team on September 7^th as a Post Award Administrator.  Grace brings her grant experience from the Joan C. Edwards School of Medicine in West Virginia. We are happy that she has joined the team and look forward to working with her!

2021-2022 Conflict of Interest Disclosure Period Has Begun

The 2021-2022 COI disclosure period runs until Sunday, October 31, 2021. If you are involved in any Research Submissions to IRB and/or OGC your COI must be submitted prior to this deadline in order to avoid any potential delays.  Please contact coi@cuanschutz.edu with any questions about the disclosure period.

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