
Preparing for a Government Shutdown
Updated September 22, 2023
Assists University of Colorado Denver | Anschutz Medical Campus faculty in their efforts to secure external support for their instructional, research, public service, and scholarly activities.
Preparing for a Government Shutdown
Updated September 22, 2023
The federal government’s fiscal year ends on September 30 and Congress has not passed any of the 12 appropriations bills required to fund the government for the fiscal year beginning on October 1. If Congress fails to pass the appropriations bills, or a continuing resolution to fund government operations until the bills are passed, then the government will shut down.
Since it is becoming increasingly likely the federal government may shut down, either whole or in part, University employees who work on federally sponsored projects need to begin preparations now.
Additional information for PIs and administrative units can be found at: OGC News - Preparing for a Government Shutdown.
New NIH RPPR Internal Routing Procedure
Effective July 15, 2023
New Indirect (F&A) Cost Rate
New Indirect (F&A) Rates Effective July 1, 2023
Effective July 1, 2023, the University's indirect (F&A) rates are as follows:
The indirect (F&A) rate for private industry clinical trials remains 28% of total direct costs.
There are no changes to our rates from Non-Profit Associations and Foundations and we will continue to follow sponsor policy for those rates with 10% de-minims in the absence of a policy.
What does this mean?
The University's F&A Cost Grid has been updated and the 2023 F&A Agreement (NICRA) is available.
Common Identification Numbers | |
Tax ID or 10-Digit EIN | 84-6000555 |
12-digit EIN | 1846000555A7 |
Cage Code | 0P6C1 |
DUNS | 0410963140000 |
UEI | MW8JHK6ZYEX8 |
Congressional District (Anschutz) | CO-006 |
Congressional District (Denver) | CO-001 |
The OGC Contracts team has made many additions and improvements to our website. New content can be found on the following topics:
All new agreements for sponsored projects should be routed in InfoEd. Please use the OGC continuation formstack request link only for amendments or modifications to existing agreements that have an existing InfoEd proposal number.
A contract is a legally binding agreement between two parties. Anything that binds the University to certain terms and conditions is considered a contract. Once signed, this formalizes the terms between the University and external party to start the project.
An amendment changes an existing contract by adding new terms and conditions, changing existing terms, changing the scope of work details, adding new money, or changing the duration of the agreement. Any amendment will be processed by the same office that is responsible for processing the original agreement.
First, two questions related to Institutional Conflict of Interest have been added:
These two questions will help our COI office have notice when a COI management plan may be needed, as well as inform the OGC Contracts team what type of contract may be needed.
Second, a question related to HSR submissions has been added. This question is intended to help ensure that Industry funded human subjects research contracts that may not be routed via the HSR portal are reviewed by the CRAO office.
In an effort to improve communication between our OGC Contracts team and our departmental business partners, we have recently added two new fields to our amendment formstack request:
The OGC Subcontracts team has updated our FDP subaward templates to align with the most recent changes published on the FDP website. This includes a new Attachment 7 to govern data transfers incoming or outgoing related to the subaward, where applicable. In most cases, this will replace the need for a separate Data Use Agreement associated with the subaward. This will also bring our campus into alignment with the process many other Universities have adopted and should streamline the outgoing subaward negotiation process.
There is a new Sub-recipient Commitment Form available in the Process Documents section of our OGC Subcontracts website. This new version allows members of the FDP Clearinghouse to opt out of several questions within the form and should expedite the form’s return going forward.
Financial Services is pleased to announce that registration for the sponsored projects training courses for spring 2022 is now open in SkillSoft.
The courses will be offered via Zoom and are open to all employees. These courses are particularly recommended for new employees at the University and to employees new to sponsored research.
Registration, course descriptions and time and date offerings for each course is found on SkillSoft.
In addition to these courses, Financial Services is also offering the following finance classes:
Completion of both finance courses are required before an employee may complete and submit journal entries. If you have questions about how to register, you can visit the Skillsoft Help Page. Under the Resource Tab, there are a number of resources and quick reference guides. In particular, the Instructor Led Training (ILT) guide covers how to enroll in an ILT course, how to check your enrollment status, and how to withdraw from an ILT course. Enrolling in Instructor Led Training may be helpful as well. Finally, under the Instructor Led Training tab, there is information about where to find instructor led training (ILT) courses. Additionally, individual or small group trainings are also available upon request
Please feel free to email Shane Jernigan if you have questions about the sponsored training program. Questions regarding the finance courses may be submitted to finance.access@ucdenver.edu.
The CRA exam testing window for Spring 2022 is May 14-28. To assist employees in preparing for the exam, Financial Services is offering exam preparation study sessions starting in February. The study sessions include 12 one-hour reviews that cover the exam’s Body of Knowledge. The sessions will be held on Fridays at 10am-11am on Zoom.
Anyone interested in participating in the group study sessions may contact Shane Jernigan for additional information. Additional information about the CRA exam can be found on the Research Administrators Certification Council website.
As a reminder, 1099 reporting was due to the PSC on January 6, 2022. If you paid a study subject participant greater than $100 in the calendar year (between January 1, 2021 – December 31, 2021), and not have not already completed the 1099MISC Spreadsheet, please do so IMMEDIATELY. Once completed, please send the 1099MISC spreadsheet via SECURE/ENCRYPTED email to Mai Ngo and PCGC.
Additionally, January 1, 2022 marks the start of a new 1099 reporting period. Please ensure that tracking spreadsheets for cash or gift card payments to study subjects and other participants is updated to track a new year. W-9 collection should be conducted when an individual receives greater than $100 in a calendar year. If you have questions on this process, please contact PCGC.
The Office of Grants and Contracts processed a total of 9,274 invoices in 2021, billing over $151 million dollars. With the implementation of Billing Automation, 3,828 of these invoices were able to utilize that functionality, preserving approximately 64 hours to focus on more complex issues. For more information about the billing automation initiative, please see the controller’s innovation award site.
There is a new version of the Cash Receipt Form to be used when depositing gift funding, effective 12/1/2021. To deposit gifts, use the Cash Receipt-Gifts form instead of the Cash Receipt form, and take the form to your campus Advancement Office for deposit to a gift fund.
In order to demonstrate when the original charge occurred, the journal must include original details of the charges in the journal attachments. In addition, cost transfers that are being completed over 90 days from the original charge should sufficiently explain why they are older than 90 days, and what will be done in the future to ensure cost transfers occur timelier.
When creating journal entries, please ensure that financial details are included and specific charges are indicated. If over 90 days from original charge, please indicate the additional requirements in the Journal Description. If the field is not long enough to demonstrate the justification you can include a note or word document as an attachment.
NSF has issued an updated version of the table entitled NSF Pre-award and Post-award Disclosures Relating to the Biographical Sketch and Current and Pending Support. The updated table dated January 10, 2022, includes information regarding start-up packages provided by proposing organizations as well as outside organizations. Any questions regarding the contents of the table should be directed to the Policy Office at policy@nsf.gov.
The NIH has released an updated version to the NIH Grants Policy Statement (NIH GPS). The December 2021 version governs all NIH grants and cooperative agreements with budget period beginning on or after October 1, 2021. A list of significant changes to the NIH GPS can be found here.
NOT-OD-21-109 NIH, requires all individuals listed on the R&R Senior/Key Personnel form to have an eRA Commons ID.
NIH will require use of FORMS-G forms/applications for grant application due dates on or after 01/25/2022. NIH’s High-Level Form Change Summary is available here. A summary of some changes and links to details include:
Biosketch
Use of new Biosketch templates will be required, with the following changes to the requirements:
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