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New NIH RPPR Internal Routing Procedure
Effective July 15, 2023
Assists University of Colorado Denver | Anschutz Medical Campus faculty in their efforts to secure external support for their instructional, research, public service, and scholarly activities.
New NIH RPPR Internal Routing Procedure
Effective July 15, 2023
New Indirect (F&A) Cost Rate
New Indirect (F&A) Rates Effective July 1, 2023
Effective July 1, 2023, the University's indirect (F&A) rates are as follows:
The indirect (F&A) rate for private industry clinical trials remains 28% of total direct costs.
There are no changes to our rates from Non-Profit Associations and Foundations and we will continue to follow sponsor policy for those rates with 10% de-minims in the absence of a policy.
What does this mean?
The University's F&A Cost Grid has been updated and the 2023 F&A Agreement (NICRA) is available.
Common Identification Numbers | |
Tax ID or 10-Digit EIN | 84-6000555 |
12-digit EIN | 1846000555A7 |
Cage Code | 0P6C1 |
DUNS | 0410963140000 |
UEI | MW8JHK6ZYEX8 |
Congressional District (Anschutz) | CO-006 |
Congressional District (Denver) | CO-001 |
We have updated our outgoing subaward template to incorporate the new FDP template format.
There is a new contract packet template available on our website for use as of 1/1/2022. Please use this new format for all new subaward or subcontract requests.
All new agreements for sponsored projects should be routed in InfoEd. Please use the OGC continuation formstack request link only for amendments or modifications to existing agreements that have an existing InfoEd proposal number.
A contract is a legally binding agreement between two parties. Anything that binds the University to certain terms and conditions is considered a contract. Once signed, this formalizes the terms between the University and external party to start the project.
An amendment changes an existing contract by adding new terms and conditions, changing existing terms, changing the scope of work details, adding new money, or changing the duration of the agreement. Any amendment will be processed by the same office that is responsible for processing the original agreement.
Trial Balance Summary is located in CU Data under Team Content > Finance. This report contains the Balance Sheet Summary and the Revenue and Expenditure Summary within one report, with page breaks by speedtype. Summary presents speedtype-level information
Trial Balance Total is located in CU Data under Team Content > Finance. This report contains Aggregate balance sheet, revenue and expenditure account totals by Org, Fund type, or for a customized group of speedtypes, with page breaks by fund. Total presents fund-level information
Why run a Trial Balance report?
The Trial Balance Report is helpful when starting a monthly reconciliation if you have a limited number of speedtypes that don’t fall into one Org or they are not all from a particular fund. The Trial Balance presents a balance sheet and an income statement for a point in time and focuses on a Fiscal Year. It helps you determine the health of a speedtype.
Reviewing a fund 30?
Where fund 30 is concerned, revenue is a function of expenses and follows expenses. Revenue Recognition is managed in the background by Grants Module processes and is not something end users manually control like expenses. So, don’t place as much weight on revenue as you would expenditures for a fund 30.
Reviewing a fund 10?
In fund 10, budget indicates spending authority. Each campus, in accordance with their respective policies, provides a budget for units to spend throughout the year, instead of cash. Throughout a month, normal activity causes cash to increase or decrease so that the speedtype can balance. That cash balance is consolidated (or rolled up) at the end of each month to a central campus speedtype. This is why you might see a cash balance during the month, but the balance will be zero after month-end close. Other Assets and Liabilities behave as one would expect, regardless of fund.
Terms:
Additional Resources:
There is also additional information on the OGC (Office of Grants and Contracts) website in the A-Z section. Use the OGC link for more information about the Salary Cap Calculation related to setting up salary and reporting effort for those whose salary exceeds the cap.
Looking for a way to confirm if payment has been received? PeopleSoft Finance offers a Billing Inquiry query that provides pertinent details of an invoice including payment details.
Navigate to:
PeopleSoft Finance > Tools and Utilities > Search by Query Name > BILLING_INQUIRY_PROJECT
You can select HTML for quick view within PeopleSoft or select Excel to export the data. Payments received will reflect in either the Receipts column or the OAE column if a corresponding system invoice was unavailable prior to receipt of the payment.
The next Team Talks is scheduled on Tuesday, February 22 at 2:00pm via Zoom.
This Team Talks presentation will provide an overview of billing processes including constraints and tools within the PeopleSoft Finance system. We will discuss the various contract types, demonstrate the expense lifecycle from expense module through billing, and review pertinent topics that impact billing such as deadlines and budget deficits.
Presenters: Koffi Gnatsidji, Julie Burger, and Morgan Hubbard
Future Team Talks Topics
Aaron spent his first 13 years in Phoenix but then moved to Colorado and has been here ever since. He has worked previously in higher education (15 years in Financial Aid) and received a Business Administration degree from Arapahoe Community College. Aaron, his wife, and young daughter are excited to move into their new home this summer provided there are no supply chain delays. In addition to spending time with their two adopted cats (Calvin and Hobbs), he enjoys keeping up with his little girl, cooking, making BBQ for the family, seeing movies, and playing games with friends.
Lucy joined OGC two years ago and recently moved from the Billing team to Post Award. She's originally from southern New Mexico but has lived in Aurora since 1995. After earning a bachelor's in Accounting from New Mexico State University, she has obtained experience in the oil and gas industry followed by working in the Grant Accounting department at New Mexico State University. Before being hired at CU, she was a treasurer for a church in Centennial. She is married and has three boys, two rabbits, and two doodle dogs. They are a Scouting family who climb 14ers, canoe the Boundary Waters of Canada, and backpack in northern New Mexico.
Grace is originally from Huntington, WV and graduated from Marshall University with a BA in Political Science & a Religious Studies minor. Prior to arriving at CU, she was involved with creating and implementing grant projects/programs to address the opioid crisis at the state level. She enjoys hiking, roller skating, collecting records, baking, listening to a true crime podcast, and playing with her cat, Pip.
Please watch for a new posting in CU Careers for a Post Award Administrator.
We want to say “Thank You” to Yves Ochoumare for his 7 ½ years of service on the Post Award team. We wish him the best in his new endeavors!
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