Office of Grants and Contracts

 

New Gift-in-Kind Procedures

In August 2019, the CU System Advancement Office began approving and documenting gifts-in-kind (GIK) on all four CU campuses with the goal of centralizing and simplifying the process of accepting these gifts and ensuring that donors are credited and thanked appropriately. The Gift Planning team manages the process.

This has resulted in some changes in procedures for approving and accepting these important gifts.  These changes may not yet be fully understood, especially within academic units.  Here is a quick summary and some resources.

1. All GIKs need to be approved by the Office of Gift Planning prior to acceptance using the form embedded on the GIK Acceptance page.
2. There is now a dedicated GIK mailbox. This mailbox can be used to submit forms, ask questions and seek guidance.
3. Any agreement accompanying these gifts must also be submitted for approval to ensure conformity with University policies.  Frequently, these accompanying agreements require edits which we will need University and donor approval before it can be signed.
4. The CU System Advancement Office is responsible for sending the gift receipt.
5. Requests to sign IRS Form 8283 should also be forwarded to the GIK mailbox.

The Gift Planning team has created a one-page document summarizing GIK policies and procedures for the Anschutz Medical Campus as well as a list of frequently asked questions.

A more complete set of GIK procedures can be found on the CU System Controller's website.

And finally, the University’s formal GIK policy document can be found here.

Questions?  Send them to giftsinkind@cu.edu!

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NSF Update

On November 12, the revisions to 2 CFR 200 (Uniform Guidance) became effective for all new awards issued on or after that day and for existing federal awards that receive updated terms and conditions. The National Science Foundation (NSF) has updated its general award conditions to reflect the changes to the Uniform Guidance. Additionally, the governmentwide research terms and conditions (RTCs) for participating agencies, including the National Institutes of Health, have also been released. Further guidance will be provided in the annual update to the NSF PAPPG and the NIH Grants Policy Statement, both of which are expected to be released in the following weeks.

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Launch of the AB Nexus

The University of Colorado Denver | Anschutz Medical Campus and the University of Colorado Boulder have implemented a new initiative to foster collaboration and streamline the subcontract process between the two campuses. The AB Nexus initiative encourages the subcontracting of sponsored projects between the two campuses to strengthen innovation and research collaboration.

Over the last year, leadership from the two campuses have been engaged in developing processes to bring the initiative to fruition. In June 2020, the two campuses agreed to a Master Collaboration Agreement (MCA) to reduce negotiation time and to replace the traditional subcontracting process with a task order. The agreement also streamlines the proposal submission and eliminates indirect (F&A) costs on subawards between the two campuses.

Each campus has a dedicated research partnership specialist to promote inter-campus collaborations. The Denver | Anschutz Medical Campus specialist is Diane Ladell. Principal Investigators and administrative units may contact Diane for assistance. Additional information about the AB Nexus can be found at www.cu.edu/ab-nexus.

Contracts Team Update 

Thank you for your patience as we have undergone some recent changes on the OGC Contracts Team.  As an update, Alicia Vagts, who was one of our Contracts Specialists, is no longer with the University.  Joe (Robert) Ladmirault is now handling any contracts that were already in Alicia’s queue and will see them through to the finish.  Joe will also be handling any new SRA’s for departments that previously worked with Alicia. You may have already worked with Joe on Subcontracts or Fee for Service agreements.

Also, Will Carter, Subcontracts Specialist, will be going over ACCORDS in December.  Temuulen Johnson will be leading the Subcontracts efforts while we work to fill Will’s position. 

Please know that we are working hard to get agreements reviewed and turned around as quickly as possible, so we ask for your continued patience and understanding as turnaround times may be a little slower during this transition.

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January Team Talks - New Routing Process Follow-up and Contracts Status Tracking in InfoEd

The next Team Talks is scheduled for January 20 at 1pm where we will provide a follow-up on the updated proposal routing process for amendments and RPPRs that started July 1st of this year. Click here to register for the session and be sure to add to your calendar. We will also discuss how to track the status of your contracts in the agreements tab in InfoEd and go over what statuses are being used and what they mean.

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Preaward: Reviewing the Routing Form and OGC Routing Requirements

The November RAIN meeting where Grant Garceau from the OGC PreAward team walked through the InfoEd routing form and discussed the PreAward review process is now available as a video for those who missed the presentation. Interested individuals can find the recording on YouTube.

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What’s new in Asset Management?

Forms
We have just released a new version of the form for Transferring Assets to another Entity.  With the new and improved form, you no longer need to get signatures from each department.  All you need to do is enter is their name and email address on the bottom of the form where indicated as well as enter in the information for all assets that you are moving on the additional tab and send back to Asset Management.  We will then get the form routed to the correct person through DocuSign.  Once all departments have signed off then you will receive the final and approved form back from Asset Management.  This is just the first form to be improved and streamlined.  Keep a lookout for all other forms in the near future.

Tagging
We recently went out to AMC to distribute asset tags that had accumulated over the past 9 months.  While we did run into a few issues with building access, we did get many departments that stopped by to pick-up their packets. While this is still a work in progress, we are hoping that this will move into something that we can continue doing in the future.

And as always if you have any questions on Transfers, Trade-Ins or Capital Assets please reach out to your Asset Management team at SAM.Inventory@ucdenver.edu or Finance.AM@ucdenver.edu.

Wishing you all a safe holiday season!

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