When approaching the end of a project, notifications are being sent to the fiscal manager of the project. It is very important this guidance is followed.

The time to determine if any expenses have been missed or booked in error is BEFORE the end date. It is time to finalize all spending before a final bill or report is due. We also offer an ended period of 60 days past the end date to continue the review of finalizing the project. Any expenses being approved or booked more than 60 days after the end date should be a rare exception and require unique circumstance. It is also important to note that if you have a final invoice or report due prior to 60 days after the end date, the timeframe to finalize expenses may be shortened. A project closeout lifecycle can be found online to help guide timeline for booking expenses to projects. 

If you are holding a fiscal role on a project, we ask that you please take time to review the closeout webpage and the expectations. We need your partnership to follow these guidelines and your help in communicating these deadlines to your PI’s. 

If you are not getting these reports for projects as expected please review your fiscal roles and ensure they are up to date to receive our notifications. You can find more information about this topic on our fiscal roles webpage.

For more information from Post-Award Administration, click here.