The VA’s fiscal year runs October-September.  A minor change to business practices will allow effort posted to VA IPA speedtypes to align with these reporting periods to reduce billing issues. 

We are working through a large cleanup of VA IPA outstanding invoice issues with our Denver VA partners at the Rocky Mountain Regional VA Medical Center.  The main recurring error relates to claim periods crossing the VA’s fiscal year.  To address this, we are making internal process changes.  Additionally, we now request all PET’s charging or crediting effort on a VA IPA speedtype to be split by VA fiscal year. If effort needs to be charged for a period covering September through October (and months preceding/following), this should be submitted as 2 separate PET’s. Our teams will then approve on separate business days.

The impact of separate PET’s approved on separate business days is the system then allows us to generate invoices delineating which expenses (BIL rows) allocate to each period.  When a PET posts spanning September-October on the same day, the system merges all months into the same BIL rows, and we are unable to separate.

We thank you in advance for your assistance to expedite VA’s approval of our IPA billing.  Please reach out to your post award pod team if you have any questions, we are here to assist.

For more information from Post-Award Administration, click here.