CONTRACTS

Outgoing Subcontracts Website Redesign Coming Soon

We are close to publishing some exciting changes on our outgoing subs website that we hope will clarify the process, add some important details, update some document templates, and streamline the information you need to get started. Be sure to check out the new changes on November 1st!

• Updated Contract Packet with additional instructions
• New Statement of Work template and guidance
• Streamlined layout

Upcoming Contracting Information Sessions

Join us for two upcoming contracting information sessions!

• Contracts for Incoming Funding (10/22/26 from 12p-1p): Learn more about contracting office responsibilities, sponsored projects versus service agreements, F&A considerations, and more.

• Contracts for Outgoing Funding (10/29/2026 from 12p-1p): Get a refresher on the outgoing subcontracts process and a sneak peek at the redesigned website. 

Register for either course in Percipio under the Sponsored Project series.

Questions? Email [email protected].
 

PRE-AWARD

PIs & Key Personnel: Regenerate/Reupload Biosketches & COPDs in SciENcv

In late September, universities across the country were notified about the expiring digital signing certificate in SciENcv. This means that Biosketches and Current and Pending Support Documents (CPSDs) certified before September 19th will prompt errors in InfoEd during the application submission process.Therefore, PIs and other Key Personnel are advised to regenerate Biosketches and CPSDs in SciENcv using the new digital signing certificate and reuploading them to avoid errors during the application submissions process. View Instructions

POST-AWARD

Appointments for Training Awards

Please remember that we need to be submitting appointments/reappointments for trainees under T32s as soon as possible. The link for making a new appointment to a training grant, institutional career development award or research education award will be available as soon as the Notice of Award for the new budget period has been issued. Delays in appointments can lead to errors in funding updates for the campus and/or questions by the agency on why the appointments are not completed.

For assistance, see the xTrain guidance for new appointments and reappointments.

New Requirements for VA IPA PETs

The VA's fiscal year runes October - September. A minor change to business practices will allow effort posted to VA IPA SpeedTypes to align with these reporting periods to reduce billing issues. Read More.  

Reminder: Leave Under Training & Fellowships

If you have trainees or fellows on federally funded training or fellowship awards planning a leave of absence (Sick Leave/Parental/Unpaid) longer than 15 calendar days, please contact the OGC Post Award unit to coordinate with your assigned GMS for guidance before the leave begins.

Questions? Email [email protected]. 

FISCAL COMPLIANCE

New Systemwide AI Policy - APS #6012

The University of Colorado recently launched APS #6012 - Responsible Use of Artificial Intelligence (AI), effective August 24, 2026, establishing guidelines for the responsible and secure use of AI across the University. All University employees are encouraged to review the policy and familiarize themselves with its requirements when using AI for University business.