Project Closeout Report

‚ÄčThe Office of Grants and Contracts is now bursting the 90, 60, 30 Project Closeout Report each month after close.  The current report will be burst this week. The report is to show projects that are ending within the next 90, 60, or 30 days.

The report is burst to the projects fiscal manager role (GADM).  If you are not the GADM on projects, you can work with your sections GADM to have information forwarded to you via Outlook rules.

The report contains:

  1. Project nearing end date to help determine if extension is needed or the project will close.
  2. Balance information to help you review/reconcile your project as we approach the project end date.
  3. Outstanding encumbrance information to help with any actions needed to close those encumbrances.
  4. Cash/AR information to determine if sponsor has been paying as expected.


For more detailed instructions on how to use the reports, see a sample report, or to review and update project roles please follow the link Closeout Timeline.

If you have comments or questions about the report format or distribution please contact or

This report was created with the assistance of the Reporting Workgroup.  The reporting work group contains a variety of department partners, and helped us to determine the best audience for this report, to approve formatting, and to make sure all information needed to assist with actions the department may take are included.  With this groups invaluable input and requested changes we believe we have created a report that helps departments to understand what projects are closing soon and what actions are needed on those projects.

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