A commercial invoice is required for all exports. This may also be referred to as a pro-forma invoice. Even though you may not be selling the item you are shipping, if it is not a personally owned item, you will need a commercial invoice. A commercial invoice may be automatically generated if using FedEx online. If using Fedex by paper, a commercial invoice will need to be created and included in the package. Copies of shipping records should be maintained. The following information must be declared on the invoices:
There is an exemption for filing in AES when exporting a Tool of the Trade for temporary export. This typically applies to items you are hand carrying. To qualify for the “tool of trade” exception, the export must:
Travelers should not take ANY of the following without first obtaining specific advice:
It is important to take time to properly prepare a letter or a package that will be mailed to a foreign country. When mailing to a foreign country exporters may be asked to complete the Postal Service form 2976-A Customs Declaration and Dispatch Note or the Postal Service form 2976 Customs Declaration CN 22 - Senders Declaration. For more information on sending items or information internationally, please visit USPS web-page International Mail Delivery Services. In addition, the USPS Publication 613 "Shipping International Packages" is available at USPS locations as a resource. Alternatively, this resource is also available on the USPS website.
Some international mail shipments may not require a specific form. However, the individual mailing the letter or package is still responsible to ensure compliance with export control laws and regulations. In addition, all international mail exports should be reviewed prior to shipment to ensure they are not being exported to an entity or individual on any Denied Party List. Contact the export control office for assistance with assistance in screening international recipients at firstname.lastname@example.org or 303-724-0245.