Beginning in January 2023, the Final NIH Policy for Data Management and Sharing (NOT-OD-21-013) will require researchers to include a data management and sharing (DMS) plan in funding applications. In preparation for the policy implementation, NIH has launched a Scientific Data Sharing Website.

Policy Applicability and Effective Date  

The Final DMS Policy applies to all research, funded in whole or in part by NIH, that results in the generation of scientific data. This includes competing grant applications and proposals for contracts that are submitted to NIH on or after the January 25, 2023, submission deadline. The DMS Policy does not apply to research and other activities that do not generate scientific data, including training, infrastructure development, and non-research activities. 

DMS Plan Requirements 

Researchers will be required to submit a DMS plan at the time of application to the funding NIH Institute, Center, or Office (ICO) that outlines how scientific data and related metadata will be managed and shared, including any potential restrictions or limitations.  

Specific plan elements include: 

  • Data type to be managed, preserved, and shared
  • Tools, software and/or code required to access or manipulate shared scientific data
  • Standards (if applicable) that will be applied to the scientific data and associated metadata
  • Timelines for data preservation and access
  • Access, distribution, or reuse considerations

In addition, researchers proposing to generate scientific data derived from human participants will need to describe how privacy, rights, and confidentiality of human research participants will be protected.  

Plan Compliance 

Plans must address oversight of data management and sharing, describing how compliance with the plan will be monitored and managed. During the funding period, compliance with the DMS plan will be reviewed and determined by the NIH ICO. After the end of the funding period, non-compliance with the NIH ICO-approved Plan may be considered by NIH for future funding decisions for the recipient institution. 

Anschutz Action 

The CRIO Council created a Working Group (WG) composed of faculty and staff members from different CU Anschutz Schools and from the Strauss Health Sciences Library. The WG has been working intensively to develop DMP templates and other working materials that will help the Anschutz Research Community to adopt the new NIH Data Management and Sharing Policy. When ready, the new DMP templates are going to be uploaded to DMPTool and everyone with a CU Anschutz email domain will be able to download new DMP templates for free. 

Supplemental Information to the NIH Policy for Data Management and Sharing 

NIH Data Management and Sharing Policy Webinar Series

Elements of an NIH Data Management and Sharing Plan (NOT-OD-21-014)

Implementation Changes for Genomic Data Sharing Plans (NOT-OD-22-198)

Allowable Costs for Data Management and Sharing (NOT-OD-21-015)

Selecting a Repository for Data Resulting from NIH-Supported Research (NOT-OD-21-016)