HIPAA Fact Sheet

 HIPAA Always

  • Use hospital equipment/cameras to take patient photos, not your cell phone
  • Dispose of patient information in shredding/confidential bins, not regular trash 
  • Ensure Valid Authorization is signed when taking photos, not for patient care (i.e., publications)
  • Encrypt all internet-directed email containing ePHI
  • Understand HIPAA definitions of PHI, Privacy Breach, Security Breach
  • Be familiar with each hospital’s  HIPAA policies
  • Obtain verbal permission from the patient before discussing care in front of visitors
  • Encrypt mobile devices containing PHI (phones, laptops, USB devices) 
  • Provide timely review and response to Record Amendment requests
  • Report violations to Code of Conduct 
  • Lock your computer before you walk!

When in doubt, ASK! | 303-724-0983

 HIPAA Never

  • Take patient records or notes off-premises (e.g., hospital, clinic)
  • Take/share patient photos with  personal cameras or cell phones 
  • Discuss patient status or care in public  places such as elevators, cafeterias,  or hallways
  • Leave patient information,  including your own personal notes, unattended or in public view (e.g.,  conference rooms, whiteboards,  lunch areas)
  • Discuss patient care in front of  visitors without patient permission
  • Access patient records without  a need to know (e.g., clinical,  business)
  • Leave patient information in your  car – your car is not secure 
  • Share your login or password –  you’re responsible for anything done  using your credentials 
  • Share patient information with  anyone who does not have a “need  to know” the information in order to do his/her job
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