News & Team Talks

CONTRACTS SERVICES

State Contract & Amendment Processing Reminders 

• Review the budget, scope of work, and agreement/amendment details for programmatic accuracy and ensure all attachments for the agreement are provided by the state for review.
• If details are incorrect or there is a missing attachment, work directly with the state to resolve.
• Route a PDF of the agreement/amendment to the right university office for review and signature.
• Be sure to include good contact information for the state agency in your submission to OGC for negotiations, where needed.

• Return the signed copy to the initial state email chain.
• Provide the vendor information sheet with the signed copy.
• List Liz Causey as the signatory for sponsored projects and fee-for-service agreements.
• We don't need to sign the vendor information sheet, even if it says we do.
• Ask that any DocuSign request (if required) includes the 6-digit InfoEd number and PI Name for sponsored projects.

What will happen next? Will there be a DocuSign request? 

• Colorado Department of Transportation (CDOT) 
• Colorado Parks & Wildlife 
• Colorado Department of Public Health & Environment (CDPHE) 
• Colorado Department of Human Services (CDHS) 

• Colorado Department of Early Childhood (CDEC) 
• Colorado Judicial
• Colorado Department of Higher Education (CDHE) 
• Colorado Department of Education (CDE)
• Colorado Office of State Planning and Budgeting

TRAINING & COMPLIANCE

Fiscal Year End Town Hall

The Finance Office, Office of Grants and Contracts and Procurement Service Center will be hosting a Town Hall meeting for FY 2024 year-end close.

Finance Office and Office of Grants and Contracts will go through June close's important items or deadlines and answer your questions. 

Procurement Service Center will present procurement's year-end close deadlines for payment, accrual, and posting.

Please choose one of the following sessions to attend. You may need to sign in with your CU portal credentials.

Date: Wednesday, June 5, 2024 (for CU Denver Campus)

• Time: 10:00 - 11:00 am
• Zoom Link

Date: Thursday, June 6, 2024 (for CU Anschutz Medical Campus)

• Time: 11:00 - 12:00pm
• Zoom Link
  

POST AWARD

Did you know if you hold a fiscal manager role on a sponsored project you should have GM_Inquiry access which will allow you to view Effort Reports? This access can be used as a tool to help employees and PIs with questions about their specific effort report or can be used when manual copy is needed to help complete a certification.  

If you do not see a tile for ePERS in your menu’s, you can search for “ePERS” and find ePERS Inquiry. This will allow you to search for Effort Reports both certified and uncertified by Employee name, ID, or other options. Personalize your page to add this feature.  

Note: this access should not be used to provide effort certifications to sponsor or for audit requirements. Those responses should all be completed by the Office of Grants and Contracts Effort Reporting Accountant and any requests should be directed to EPERS@ucdenver.edu.

NIH Open Mike and NRSA Stipend Levels

Outstanding ePERS by Project Investigator Emails 

If you are a Principal Investigator or assisting a Principal Investigator, you may have heard about a recent email related to past due outstanding ePERS Electronic Personnel Effort Reports. These new emails are a result of internal audits on multiple campuses related to Effort Reporting and collection of delinquent effort reports. The email includes an attached list of outstanding employees to ask that PIs assist in collection efforts for those employees paid from sponsored funds. To find out more about this compliance topic, please see our recent OGC team talks presented on 5/2/2024.

Going forward, these emails will be sent quarterly (June, September, December, and March) to Principal Investigators who have employees paid from their sponsored projects and have Past Due Effort Reports not completed in more than 120 days. PIs and Supervisors have also and will continue to be copied on automated emails going to individual employees after 120 days.

There were issues with the ePERS PI tile when the email went out, however those issues have been resolved. The email was not clear in communicating that the tile will only allow a PI to view the specific effort reports and see who is outstanding at any time.

If the PI is also the employee’s supervisor on the ePERS, it can be certified in the ePER Supervisor Process. Click on the CU Resources Home drop-down menu and select Business Tools, then click on the ePERS Supervisor tile. If the PI is not the supervisor, we would appreciate any help from the PI in effort to get the employees paid from their projects to go in and complete their certifications both past due and ongoing. 

We know there can be additional challenges when employees and supervisors with outstanding ePERS are no longer active employees. In those cases, we can work with the PI to collect certifications via PDF copies so please reach out as needed for more assistance. 

We are receiving a lot of emails in our epers@ucdenver.edu box; we please ask for your patience as we work through questions and hope this announcement will help. Please forward along to any PIs in your areas as we try to get communication out about this process.

We appreciate any continued support to ensure effort reporting compliance for the University. If you would like more information about effort reporting, please visit our Effort Reporting page in A-Z Resources of our website and see our Team Talks from September 2023 which offers more instruction to certify and troubleshoot effort issues.

GENERAL ANNOUNCEMENTS

OGC Team Talks

Mark your calendar! The next OGC Team Talks session will be on June 13, 2024 at 10:30am. The Post Award Team will be discussing various hot topics. Click HERE to register.

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