THE JUNCTION

FINANCIAL SERVICES, BUDGET & STRATEGY, AND OVCR GROUPS

As we transition to a hybrid work model, this guidance outlines expectations and Best Practices for using The Junction space to support collaboration, flexibility, and efficient space utilization.

In-Person Work Expectations

• Due to space limitations, each team is expected to have employees in the office at least 2 days per week.
• Specific in-person expectations may vary by team and individual work needs.
• To support predictability and collaboration, some teams may choose to designate at least one standard in-office day.

Examples:

• COMIRB is in-office every Tuesday.
• Budget & Strategy is in-office every Wednesday, with recurring team meetings scheduled.

Scheduling Guidance

• EMS is the room scheduling online app. If the employee does not currently have an EMS account, please go to https://cu.emscloudservice.com/web/. Click Request an Account, fill out the form, and click Request an Account at the bottom. Note: Firefox or Safari work best with this application. 
• Employees should schedule their in-person days no more than one week in advance.
• Same-day cancellations will be enabled are encouraged if plans change—this helps free up space for others.

To support commute flexibility while maintaining collaboration:

• Employees may adjust their in‑person schedules to arrive earlier or leave later, helping them avoid peak commute periods.
• However, team will consider 10am–3pm as the core overlapping work hours to help achieve more in-person collaboration.
• Please coordinate with your supervisor to determine your schedule.

Common Space Etiquette

• Break Rooms: Available on both floors. Clean up after use, label food, and dispose of expired items.
• Solution or Small Team Meeting Rooms: The small team meeting rooms in the Junction and in the 1st floor west hallway (W1113 and W1116) are intended for impromptu, short-term use by small groups. It is not designed to be scheduled in advance and should remain available for spontaneous collaboration or quick discussions.
• To preserve its availability for team interactions:
• Do not use this space as a personal workspace.
• Avoid long-term or recurring use by individuals.
• Please be courteous and limit time in the room to ensure others have access when needed.
• Copy Machines: Located on both floors (color on 1st, B&W on 2nd). Includes scanning and faxing.
• Deliveries: Place in W1121 or W1107-1. If no director is available, use cabinets near the kitchen.
• Office Supplies: Available near copy machines and in W1124. OVCR employees may also visit Fitzsimons N3205 for additional supplies.
• Lockers: Day-use lockers are available. Leave the key in the lock when done.
• Cleanliness & Courtesy: Sanitize workstations, keep noise low, and cancel unused reservations.

Please visit The Junction General Guidance page for additional information.