OGC News - October 2024
Financial Services Connection
Oct 17, 2024
CONTRACTS SERVICES
Formstack Redesign
We have re-designed our outgoing Research Services Agreement/Practice Participation Agreement formstack and made a few tweaks to our outgoing sub and amendment formstacks.
Let us know if you have any feedback about these changes by emailing ogc.subcontracts@ucdenver.edu.
FISCAL COMPLIANCE & TRAINING
PSC CU Marketplace Redesign – Fall 2024
The redesign of the CU Marketplace is now live!
If you have not done so already, there is still time to attend a training. We strongly encourage all users to attend at least one training. Please click the links to register for a session.
Webinars (click on date/time to register) | On-campus labs |
To stay informed of project developments, please refer to the CU Marketplace Redesign website. You can also subscribe to the PSC Blog and be notified when this page is updated.
Questions? Contact the Fiscal Compliance team at fs-compliace@ucdenver.edu.
REMINDER - Gift Card Program Management Training 10/29!
Fiscal Compliance is hosting a Gift Card Program Management Training on October 29, 2024. This meeting will be held from 10:00-11:00 am in the Gossard Forum - Fulginiti Pavilion, CU Anschutz and virtually via Zoom.
The training will focus on post set-up management of gift card programs including tracking, documentation, purchasing, expense allocation and distribution. The team will also highlight several topics where instances of non-compliance have been identified on our campuses.
To register, please click the link below. We look forward to seeing you there!
PRE AWARD
Upcoming Changes to NIH Forms and Common Forms in 2025
January 25, 2025: Key Updates
- NIH Forms I: New attachment field for the Recruitment Plan to Enhance Diversity for T series and some K awards (NOT-OD-129). Modifications to the PHS Fellowship Supplement Form to improve peer review for NRSA Fellowship applications (NOT-OD-24-107). Adoption of Common Forms for Biographical Sketch and Current and Pending Support by May 2025 (NOT-OD-24-163).
- Simplified Review Framework: Updates and implementation plans for peer review of NIH research project grant applications (NOT-OD-24-085). Affected activity codes include R01, R03, R15, R21, U01, and others. Funding opportunities will be reissued with the new framework, and updated application forms (FORMS-I) will be required.
- InfoEd: NIH Forms I will be available in InfoEd from late November and must be used for applications due on or after January 25, 2025. Proposals for the January 25th deadline or later must use Forms I (NOT-OD-24-086).
May 25, 2025: Key Updates
- Common Forms, ORCID ID, and SciENcv: ORCID IDs and SciENcv will be required for all Senior/Key Personnel for applications due on or after May 25, 2025. All Biosketch and Other Support forms must be generated using SciENcv to avoid submission errors.
- Support Resources: The Research Informatics Office (RIO) has created a dashboard for ORCID ID registration, and the National Library of Medicine offers YouTube tutorials and webinars for creating a Biosketch with SciENcv and integrating it with ORCID ID.
- The extramural Nexus has an Open Mike article if PI’s would like to read more about it here.
Action Required: PIs and key personnel are encouraged to proactively prepare for these changes ahead of the summer submission cycle. More information will be provided in upcoming RAIN meetings. For more information on these changes, please see the NIH Updates page on OGC’s web page.
POST AWARD
NIH Closeouts
If you did not get to attend the NIH Closeout Webinar a few weeks ago, below is a recap and link to the webinar.
Closing out an NIH grant involves both administrative and financial responsibilities to ensure compliance with NIH policies. Among these are the submission of the final progress reports, invention statements, property reports, preparing the Federal Financial Report (FFR), and more. Maintaining thorough records and documentation throughout the life of the grant is crucial for a smooth closeout process.
During the webinar, NIH also shared their Closeout page. Please visit this if you are working with NIH grants and want to get more information.
How Can I See a Copy of the Invoice OGC Created for my Award?
If you missed our September 2024 Team Talks on Billing, you may not be aware we have rolled out a PeopleSoft query that allows users with PS Inquiry to access PDF invoice copies and attachments if applicable. Copies are available for Awards whose sponsors require a cost reimbursable invoice and accept our invoice form.
To get more information please review the Team Talks and work with your post award team on questions.
Other topics in the team talks were VA billing, CU Data Reports available with Burn rates, and Event based contract billing. Check it out and let us know if you have any questions or feedback.
GENERAL ANNOUNCEMENTS
OGC Team Talks
- Mark your calendar! The next OGC Team Talks session will be on October 24, 2024 at 10:30am. The Fiscal Compliance Team will present on current topics. REGISTER NOW
- Session slides and the recording for September 2024 Team Talks are available online (Post Award Billing).
Cybersecurity Awareness Month
We hope you have had the opportunity to hear about and participate in events this month for Cybersecurity Awareness month. There have been and still are opportunities both CU wide and campus events and articles. Cybersecurity Awareness Month | University of Colorado website provides recordings to prior events and some upcoming along with great articles and best practices. The CSA campus Educational Toolbox Series this month is “Securing Your Digital Life” and cam be found in the HR training sessions for the Toolbox series.
As you think about how you are protecting yourself and work access it is also a good time to think about sites specific to Grants and Contracts and your access to our external partners’ sites as well. The October NIH Extramural Nexus newsletter looks at Important reminders for eRA Commons and security practices.
Subscribe
to the GC-Updates listserv | Unsubscribe