OGC News - March 2023
Financial Services Connection
Mar 21, 2023
CONTRACT SERVICES
Contracting at the University Training Session – April 11
Are you new to your department or do you have contract routing questions? Come to our “SP11 – Contracting at the University” training session on April 11th!
The OGC and CRAO team will co-present on the full University Contracting Universe with a focus on both of our areas of expertise. Contact Liz Causey or Shane Jernigan to get added to the invite list. Be sure to register in SkillSoft so you get credit for your attendance.
Can’t make SP11 this round? Invite me to your next team meeting!
Maybe you are...
- Unsure of the difference between our CRAO and OGC contracting teams.
- Not sure what to include in an outgoing sub formstack submission or which budget template to submit with your request.
- Confused about what a “fee for service” agreement is?
- Want clarification on how we partner with Regulatory Compliance, CU Innovations, and CU Medicine during the contracting process.
We know the contracting scheme at our university can seem complicated, so let us attend your next team meeting or set up some one-on-one time to clarify any common questions or issues you are facing. We’re here to help!
Please reach out to Liz Causey for more information.
PREAWARD
Reminder
NIH applications that have multiple PIs must have all CU Denver PIs approval at the time of routing. CU Denver PIs can be added to the InfoEd route and approve as part of the routing process. If the additional CU Denver PIs do not approve the route, OGC will request their signature approval as part of our review using this form.
If the approval is not done as part of the InfoEd route, your proposal review will be held until we receive the additional signed form.
POST AWARD
Cost Transfers
Recently, in a NCURA (National Council of University Research Administrators) YouTube Tuesday, they showed a clip from a prior “Cost Transfer” Presentation. You may find find the requirements quite familiar. Under “Uniform Guidance”, we all share similar compliance issues.
Our campus approach for Journal Entries is with the Cost Transfer Checklist. The justifications to answer these questions are required and need to tell the story. If over 90 days, the corrective actions taken should minimize the need for future cost transfers. When you justify how you will take a corrective action you need to take steps to implement those changes. As a follow-up to our recent Cost Transfer Internal Audit, Office of Grants and Contracts is taking steps to quantify cost transfers to determine if the correction plans are working. Please stay tuned and take a couple of minutes to check out the NCURA clip.
BILLING & ACCOUNTS RECEIVABLE
Gifts Fund 34s - Gift Fund Management
CU Gift Fund Management training in SkillSoft is required training for anyone who works with gift funds. The Office of Grants and Contracts would like to remind departments and those who manage Gifts of the requirements and allowability when creating Cash Transfer Journal Entries (JE) that involve fund 34s.
- Gifts function on a Cash available basis.
- Gifts that link to the Foundation cannot transfer cash to another Gift Fund that is linked to the Foundation.
- Parent/Child Speedtypes
- The Parent is the only Speedtype that interacts with the Foundation.
- The Child Speedtype should only receive Cash from Parent Speedtype; the Funding source listed when Child Speedtype created.
- Must comply with the University’s Fund Transfer Rules.
It is strongly recommended that those who took Gift Management training more than two years ago, should complete the training again since the training module was recently updated. See CU: Gift Fund Management training in SkillSoft.
GENERAL ANNOUNCEMENTS
OGC Team Talks
Please join us for the next OGC Team Talks on Wednesday, April 12, 10:00am – 11:30am. The topic is "How to Subaward and Subrecipient Monitor". Presenters: Shane Jernigan and Liz Causey. REGISTER HERE
Office of Grants and Contracts Physical Location NotificationOur 1st floor, west wing location in the Fitzsimons Building is currently under construction. The Office of Grants and Contracts (OGC) is temporarily located in the same building on the 5th floor, west wing in Suite W5130 during construction. While OGC continues to perform most services in a remote capacity, when we are on campus, we are working in this temporary space. We are still available via a variety of methods - refer to the OGC website (about halfway down the page).
No changes are needed to our mailing address as mail is not impacted, and we have posted notices for any FedEx drop off items to come to our temporary space. Thank you for your patience during this time.
To subscribe to the GC-Updates list serve, click here.