OGC News - April 2023
Financial Services Connection
Apr 17, 2023
CONTRACT SERVICES
Miss our Subs Team Talk?
Be sure to check out the updated new-and-improved Contract Packet and Budget Templates available on our website!
DocuSign Reminder
If you receive a DocuSign request for an agreement, please download the PDF from DocuSign and route to the appropriate University Contracting Office from there as usual.
PREAWARD
New Veterans Administration (VA) IPA Guidance on Time Limited Employees
The VA is no longer allowing time limited employees on new IPAs; this includes POST Docs at University of Colorado Denver | Anschutz Medical Campus. To facilitate this restriction, we will no longer allow IPA for a specific set of job codes. If you have specific questions, or a person on an existing IPA in one of these job codes please contact xenia@ucdenver.edu, We will be happy to work with you. More information will be coming out about this in the coming months, including a presentation at the RAIN meeting in May by Pam Rice.
VA Allowable Job Codes
- Faculty and PRAs (Professional Research Assistant): 11xx, 12xx, 13xx, 14xx (excluding 1438)
- Professional Exempt: 2200 - 2999
VA Unallowable Job Codes (defined as time limited)
- Post Doc: 1438
- Students: 41xx, 42xx, 43xx
- Graduate Students: 15xx
- Trainees: 32xx
- Residents: 31xx
TRAINING & COMPLIANCE
New Training - CU: Custodian Responsibilities
We are happy to announce that a new training course has been launched in Skillsoft for custodians of gift cards, petty cash, and change fund programs. The online Skillsoft training CU: Custodian Responsibilities – Gift Cards, Petty Cash, and Change Funds (U00224) is available for all CU employees wanting to learn more about the rules and guidelines for managing compliant programs as well locating and referencing relevant resources.
Beginning May 1, 2023, this course will be required for all NEW custodians of a gift card, petty cash fund, or change fund program. Completion of the training will be required prior to being approved to oversee one of these programs. While this requirement is only for new CU Denver/CU Anschutz custodians, we encourage anyone overseeing one of these programs to take the Skillsoft course to re-familiarize themselves with university and campus requirements and best practices.
Questions on this course may be directed to pcgc@ucdenver.edu.
Coming Soon - New Gift Card Authorization Form
The Office of University Controller will be launching a new Gift Card Authorization form in May 2023. The current excel format will be replaced with an electronic form, including dynamic fields and automated routing. More details on training resources, campus support, and an official ‘go live’ date will be released in the coming weeks.
GENERAL ANNOUNCEMENTS
OIT Announcement - Adobe Pro Subscription
Starting in June of 2023, OIT will be changing our current Adobe subscription. In June, OIT will provide Adobe Acrobat Pro licenses for faculty and staff member at no cost. The Adobe Creative Cloud software suite will still be available at a reduced cost for faculty and staff at an annual fee of $100.00. OIT is still undergoing discussions with Adobe for student options. With this change, all current Adobe users (staff, faculty & students) will lose access to any files they have saved to the Adobe cloud in June. Therefore, OIT asks everyone to please download and save files to a secure university file location before June 1, 2023.
Office of Grants and Contracts Physical Location Notification
Our 1st floor, west wing location in the Fitzsimons Building is currently under construction. The Office of Grants and Contracts (OGC) is temporarily located in the same building on the 5th floor, west wing in Suite W5130 during construction. While OGC continues to perform most services in a remote capacity, when we are on campus, we are working in this temporary space. We are still available via a variety of methods - refer to the OGC website (about halfway down the page).
No changes are needed to our mailing address as mail is not impacted, and we have posted notices for any FedEx drop off items to come to our temporary space. Thank you for your patience during this time.
There are no changes for physical checks. Those should be taken to the Bursar’s Office with a completed cash receipt and not left in OGC's physical location. The Bursar's Office is located in Ed2 North, 3rd floor.
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