OGC News - July 2020
Financial Services ConnectionJul 1, 2020
New ePER Status Report by Project
There was a new report recently released in CU Data that can be run by Project ID in order to determine if all employees paid from a sponsored project have completed their effort certifications. This is a good way to determine at the end of a grant that all available ePERs have been certified. The report will list employee name and ID, semester the ePER was created for, status, employment status, and supervisor info for each person paid from the project requiring certification.
- Status Column = Effort reporting status. At the bottom of each report, you will fund a count summary that shows total count by status.
- H (Hold) – The ePER has some type of issue such as a negative percentage, a pay with cost share not = 100% or has some other issue preventing the ePER from being completed. There is action needed to correct these ePERs please contact OGC if you need help with peer in this status.
- N (Not Certified) This mean the ePERs has not been completed.
- P (Pending PET) This status means the employee has certified differently than paid and a PET to correct salary to match effort is needed in order for the ePER to be accepted. If the certification was completed in error that can also be changed on the ePER.
- Y (Certification complete) ePER has been certified and accepted.
The report can be run for one or multiple projects and selection is made by indicating the project ID criteria. If you have questions about ePER status, this report or other ePER questions, please contact Ginger Acierno.
Contracting Best Processes
In efforts to better serve our customers, the Contracting Services team is asking our customers to incorporate the following best practices into their processes:
Fee for Service Agreements:
When submitting Fee-for-Service agreements for review to the OGC.email@example.com inbox, please include in the Subject Line of the e-mail: the type of agreement, sponsor’s name, date, and PI Name (i.e. the subject line should read, “Services Agreement-Capital One-Sept 2019-PI Jones”).
Also, please similarly name the contract itself with the following: type of agreement, sponsor’s name, date, and PI Name (i.e. the contract filename should correspondingly be named “Services Agreement-Capital One-Sept 2019-PI Jones”).
All DocuSign Requests:
Before the Contracts Team in OGC can accept any DocuSign version, the agreement must be first be submitted in a Word version with the routing. Once OGC has reviewed, negotiated, and approved the agreement, the final version can be submitted via DocuSign for signature. Please note in the InfoEd routing that the final version will be signed via DocuSign. Additionally, please communicate with the sponsor to include the PI and Department Name in the notes section of the DocuSign notification so the final agreement can easily be matched with the reviewed and approved draft agreement.
Email Communications to PreAward and Contracting Services
In this remote work environment, we are asking for your assistance in including only the InfoEd Routing Number and PI Name in the subject line of emails for proposal and/or contract inquires. This will assist the team in providing efficient service.
COVID Research Funding Opportunities (ORDE)
This page is updated daily, providing the University Research Community with information about funding opportunities related to the novel coronavirus (COVID-19). Please contact Lynette Michael with questions or to notify of additional COVID-19-related funding sources.
Upcoming Changes to the InfoEd Routing Forms
Beginning August 1, the routing form included with all grant and contract routings will be updated to allow for better tracking of the focus and classification of the project. This change was implemented with the support for campus and school leadership to enhance the campuses’ reporting capabilities around the research.
The change includes:
1. New question to classify the research by population –
2. New question to provide further classification on the type of research –
Financial Services Sponsored Project Training Program – Fall 2020
Financial Services is pleased to announce that registration for the sponsored projects training courses for fall 2020 is now open in Skillsoft. The courses are offered via Zoom and open to all employees. These courses are particularly recommended for new employees at the University and to employees new to sponsored research.
The courses for spring 2020 are:
- SP 1 – Introduction to Sponsored Projects
- SP 2 – Cost Principles for Sponsored Projects
- SP 3 – Pre-Award Administration for Sponsored Projects
- SP 4 – Post Award Administration for Sponsored Projects
- SP 11 – Contracting for Sponsored Projects
- SP 12 – Introduction to 2 CFR 200 (Uniform Guidance)
- SP 13 – Introduction to the NIH Grants Policy Statement (NIHGPS)
- SP 16 – Subrecipient Monitoring Policies and Procedures
- SP 18 – Compliance Updates
- SP 19 – Overview of Regulatory Compliance
Registration, course descriptions and time and date offerings for each course is found on Skillsoft. If you have questions about how to register, you can visit the Skillsoft Help Page.
Under the Resource Tab, there are a number of resources and quick reference guides. In particular, the Instructor Led Training (ILT) Guide covers how to enroll in an ILT course, how to check your enrollment status, and how to withdraw from an ILT course. The Enrolling in Instructor Led Training Quick Reference may be helpful as well. Finally, under the Instructor Led Training tab, there is information about where to ILT courses.
Please feel free to reach out to TK Keith or Shane Jernigan if you have questions about the training program.
Applications Available for the 3rd RAWC Cohort
The Research Administration Workforce Committee (RAWC) and Financial Services will be sponsoring a third workforce development cohort starting in September. The workforce development cohort is designed to provide sponsored project training to any university employees seeking to transition into research administration.Cohort participants will complete ten weeks of training from the week of September 9 through the week of November 20. Each week, participants will complete two hours of training courses on Zoom. Courses will be held from 12-1pm on Mondays and Tuesdays and there will be a 30-minute discussion group on Thursdays from noon until 12:30pm.
There will be an information session on Tuesday, August 4 from noon until 1:00pm on Zoom. Please complete the registration form in advance. Please feel free to reach out to TK Keith or Shane Jernigan if you have any questions.
Financial Conflict of Interest Reminder
- FCOI disclosures must be completed and compliant at the time of application. Applications that do not have a completed FCOI disclosure cannot be submitted to the sponsor.
- For active projects, all financial disclosures must be updated during the period of the award, either on an annual basis or as new reportable significant financial interests are obtained.
- The FCOI policy applies to all Public Health Services (PHS) agencies as well as any other sponsor that discloses they follow the PHS FCOI policy or has an FCOI policy of their own. For more information, please refer to the Quick Guide.
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